Exams Administrator

ABOUT OLDHAM COLLEGE

Oldham College is one of the largest further education providers in Greater Manchester, supporting thousands of students each year to develop the skills, knowledge, and confidence they need for their future.

We work closely with local employers, universities, and community partners to deliver education and training that meets the needs of our region. Our staff play a vital role in creating a supportive, inclusive environment where students and colleagues can thrive.

Every role at the College contributes to helping people achieve their potential.

ABOUT THE ROLE

We are looking for a highly organised and proactive Exams Administrator to support the effective co-ordination and administration of examinations across the College. This is a fast paced and detail focused role, requiring excellent organisational skills, strong accuracy and the ability to manage competing deadlines during busy examination periods.

You will work closely with curriculum teams, awarding organisations, students and wider support services to ensure examinations are administered efficiently and in line with awarding body regulations. The role also involves supporting online examinations, preparing examination timetables, processing examination data and assisting with invigilation arrangements.

This role requires a flexible approach to working hours. Candidates must be able to support regular evening work and occasional weekend working during peak periods, open events and operational requirements.

Interviews planned for week commencing 15th June 2026. 

KEY RESPONSIBILITIES

In this role you will:

• Process examination entries, registrations and results accurately and within required deadlines.
• Prepare and distribute examination timetables, results and examination information to students and staff.
• Support the organisation of invigilation, examination rooming and online examination processes.
• Maintain accurate examination records and ensure confidential materials are securely stored and handled.
• Work flexibly to support operational requirements, including regular evening work and occasional weekends.
• Carry out duties in line with College policies and procedures, including safeguarding and equality commitments.

SKILLS AND EXPERIENCE

We are looking for someone who can demonstrate:

• Previous experience working in an administrative role within a busy office environment.
• Strong organisational skills with the ability to prioritise workloads and meet strict deadlines.
• Excellent attention to detail and accuracy when working with data and documentation.
• Good IT skills, including experience using Microsoft Office, spreadsheets and databases.
• A flexible and professional approach, including the ability to support regular evening and occasional weekend work.

WHY JOIN US

We offer a supportive working environment with opportunities to develop and progress. Benefits include:

• 49 days’ holiday, supporting work–life balance, including 30 bookable days plus bank holidays, efficiency days, and Christmas closure
• Pension contributions of 15%
• Free counselling and wellbeing support
• Retail discounts through our benefits platform
• Enhanced family-friendly policies
• Paid special leave
• Training and development opportunities
• Free breakfast Fridays
• On-site facilities including canteens and a day nursery
• Free parking and electric car scheme
• Cycle to work scheme

INCLUSION AND FLEXIBILITY

We are committed to equality, diversity, and inclusion and welcome applications from all sections of the community.

We are a Disability Confident employer and guarantee an interview to disabled applicants who meet the essential criteria.

We support the Armed Forces Covenant and welcome applications from serving personnel, veterans, and military families.

Flexible working options may be available depending on the role.

SAFEGUARDING

The College is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.

This role is subject to pre-employment checks, which may include an enhanced DBS check, DfE barred list check, online searches, and references.

It is a criminal offence under the Rehabilitation of Offenders Act 1974 to apply for regulated activity roles if barred from working with children or vulnerable adults.

USE OF AI IN APPLICATIONS

We recognise that candidates may choose to use AI tools to support their application. If you do use AI, please ensure the information you submit accurately reflects your own skills, experience, and achievements. You may be asked to discuss your application during the recruitment process.

HOW TO APPLY

Please review the job description and person specification and submit your application by the closing date. Oldham College reserves the right to close this advert early should we receive a high number of suitable applicants. 

Join us and be part of a College where together, we invest in your future.